What is file encryption, and why is it essential for every organization to assign resources for file encryption. For better understanding, let me use an analogy. When choosing a house, there are certain security-related factors that someone considers. Firstly, the general security of the location. Secondly, how easy it is to break into the premises. Last but not least, are there additional security features such as CCTV cameras that will quickly identify any suspicious individuals lurking around.
Data protection follows these same principles. Firstly, the location of the data has to be secure. This implies that organizations invest in secure servers to host their data. Secondly, the data shouldn’t be easily accessible. We’ve written before on tips to protect websites. Limiting access, using strong passwords and logging in through private, secure networks are the best ways to prevent unauthorized access. File encryption falls in the third category: An additional measure to fully secure a company’s data or information.
File encryption is a means of securing digital data on files or file systems using one or more mathematical techniques, along with a password or “key” used to decrypt the information. The encryption process translates information using an algorithm that makes the original information unreadable. The encrypter assigns the key to a specific key holder. So why should organizations go to this extent to fully secure their data?
In many instances, data moving from one location to another leads to leakage. In addition, some files may contain sensitive information, such as employee medical records. File encryption prevents unauthorized access in case of leakage. Only the specific key holder can access those files.
Big Data has become a trillion-dollar industry. Organizations have realized the importance of data in understanding consumer needs and preferences. Marketers are continually seeking new ways of attracting clients by investing in acquiring personal data. However, there are various laws on data privacy. These laws differ across countries, and governments expect organizations to comply fully or face harsh penalties. Therefore, file encryption is necessary to ensure sensitive personal data remains within the organization.
With the increasing use of smartphones, data has become less secure. Many individuals forget to lock their phone screens or share their login credentials with their spouses. Sometimes, people forget to log out from their accounts. This enables unauthorized users to gain access to official documents. File encryption reduces the chances of unauthorized access to sensitive company data.